ICT Acceptable Usage Policy

 

The College presently has five computer rooms, with a total of 110 computers.  The aim of this AUP is to ensure that students will benefit from learning opportunities offered by the College’s Internet resources in a safe and effective manner.  Internet use and access is considered a college resource and privilege.  Therefore, if the College AUP is not adhered to this privilege will be withdrawn and appropriate sanctions – as outlined – will be imposed.

 

Internet Access Policy

As part of the college’s education programme, we offer students access to the Internet during class time and limited unsupervised access during breaks.  The Internet is a global computer network which is not controlled by any organisation.  This means that information may change, disappear and be controversial or potentially harmful.  Although the College actively seeks to promote safe use of the Internet, it recognises the possibility that students may accidentally or deliberately access objectionable material.

 

Office 365 for Education is a collection of services that allows teachers and students to collaborate and share college work.  Each student is assigned an Office 365 account accessed using a college email address and password.  It is envisaged that this account will be used by students when engaging in college work or collaborating with teachers/students in the course of college work.  The College does not accept responsibility for students’ use of Office 365 outside of college time.

 

Office 365 will provide each student with the following services:

 

  • Office2016 Online (Word, PowerPoint, Excel, and OneNote) – this is available for all students to download onto their own laptop, phone, device
  • Email – each student has an individual email address in the format YYFirstnameLastname@selskarcollege.ie
  • Cloud Storage (OneDrive) – each student has 1 TB of storage available to them online

 

The following guidelines are intended to help make the best use of the Internet/email/sharing/collaboration resources within the College:

 

Logging into PCs

Each student has a unique login details and password, assigned to them in 1st Year.  This is the only login to be used.  The following is a list of responsibilities of students in relation to logging and out of PCs.

 

  • Retain login details carefully and ensure they are not used by any other individual.
  • Use the password assigned to them; students are not permitted to change this password.
  • Each student is required to log off the PC when class finishes – otherwise other students may gain access to this account.
  • If a student sits at a computer and finds a previous student is logged in, they must log off this user and/or draw the teacher’s attention to this.

 

 

 

Content Filtering

Selskar College has chosen to implement the following level on content filtering on the Colleges Broadband Network:

 

Level 4   This level allows access to millions of websites including games and YouTube but blocks access to websites belonging to the personal websites category and websites such as Facebook belonging to the Social Networking category.

 

Students taking steps to by-pass the content filter by using proxy sites or other means may be subject to disciplinary action, including written warnings, withdrawal of access privileges, detention and, in extreme cases, suspension or expulsion.

 

Web Browsing and Downloading

  • Students will not visit Internet sites that contain obscene, illegal, hateful or otherwise objectionable materials.
  • Do not download text or images which contain images of a pornographic, racist or extreme political nature, or which incites violence, hatred or any illegal activity.
  • Do not download content from Internet sites unless it is college related/for educational/career development purposes, unless expressed permission given by the teacher.
  • Students will not engage in online activities such as uploading or downloading large files that result in heavy network traffic which impairs the service for other internet users.
  • Do not download software from the Internet and install it upon Waterford and Wexford ETB’s computer equipment.
  • Students will not copy information from the internet without acknowledging the creator and referencing the source of the content.
  • Students will report accidental accessing of inappropriate materials in the classroom to their teacher.
  • Students will report accidental accessing of inappropriate materials in college to their teacher but outside the classroom to The Principal/ICT Co-ordinator.
  • Check that any information accessed is accurate, complete and current.
  • Respect the legal protections to data and software provided by copyright and licenses.
  • Students will be aware that any usage, including distributing or receiving information, college-related or personal, may be monitored for unusual activity, security and/or network management reasons. (IT Department)
  • Inform the IT services of any unusual occurrences.
  • Do not use Waterford and Wexford ETB’s computers to make unauthorised entry into any other computer or network.

 

It is not permissible to:

  • copy or duplicate software
  • install any software on a machine or alter its configuration, this work to be undertaken only by IT Services staff.

 

Email and Messaging

This service allows students to communicate with students and teachers throughout the year.

The following guidelines are intended to make the best use of the electronic mail facilities within the College.

 

  • Email is to be used solely in relation to college work. Electronic mail is not to be used for personal reasons.  Students should not send unnecessary messages such as festive greetings or other non-college items by e-mail, particularly to several people.
  • Use only college e-mail accounts for communication with teachers.
  • Students will use college e-mail accounts in class time, as directed by teacher.
  • Students will not post, send or receive any material that is illegal, obscene, defamatory or that is intended to annoy or intimidate another person.
  • Students will not reveal their own or other people’s personal details, such as addresses or telephone numbers or pictures.
  • Students will never arrange a face-to-face meeting with someone they only know through emails or the Internet.
  • Respect the legal protections to data and software provided by copyright and licences.
  • Take care not to express views which could be regarded as defamatory or libellous.
  • Do not participate in chain or pyramid messages or similar schemes.
  • Do not represent yourself as another person.
  • Students should immediately report the receipt of any communication that makes them feel uncomfortable, is offensive, discriminatory, threatening or bullying in nature and must not respond to any such communication.
  • Students should avoid opening emails that appear unusual eg a message with no subject or a message from someone unknown. If in doubt, don’t open this type of email.

 

Cloud Storage

This facility is designed to allow teachers/students to store college related work/projects, making it accessible to use from home or elsewhere.

 

  • Students should only upload college-related documents.
  • Students should not allow anyone else to access their OneDrive.

 

Responsibility for what is stored on OneDrive lies with both parents and students.

 

Social Media

The following statements apply to the use of messaging, blogging and video streaming services in Selskar College:

 

  • Students must not use social media and the internet in any way to harass, insult, abuse or defame students, their family members, staff, other members of the community
  • Students must not discuss personal information about students, staff and other members of the Selskar College community on social media.
  • Students must not use college email addresses for setting up personal social media accounts or to communicate through such media.
  • Students must not engage in activities involving social media which might bring Selskar College into disrepute.
  • Students must not represent your personal views as those of being Selskar College on any social medium.

 

Cyberbullying

When using the internet pupils, parents and staff are expected to treat others with respect at all times.

 

Engaging in online activities with the intention to harm, harass, or embarrass another pupil or member of staff is an unacceptable and absolutely prohibited behaviour, with serious consequences and sanctions for those involved.

 

In accordance with the Anti-Bullying Procedures for Primary and Post-Primary Schools bullying is defined as follows:

“Bullying is unwanted negative behaviour, written verbal, psychological or physical conducted, by an individual or group against another person (or persons) and which is repeated over time”.

Cyber-Bullying is included in this non-exhaustive definition of bullying:

 

Isolated or once-off incidents of intentional negative behaviour, including a once-off offensive or hurtful text message or other private messaging, do not fall within the definition of bullying and should be dealt with, as appropriate, in accordance with the college’s code of behaviour.

 

However, in the context of the College Anti-Bullying policy, placing a once-off offensive or hurtful public message, image or statement on a social network site or other public forum where that message, image or statement can be viewed and/or repeated by other people will be regarded as bullying behaviour.

 

All staff and students are provided with a copy of the College Anti-Bullying Policy on appointment or enrolment.

 

College Websites

Students will be given the opportunity to publish projects, artwork or college work on the internet in accordance with clear policies and approval processes regarding the content that can be loaded to the college’s website.

 

  • The website will be regularly checked to ensure that there is no content that compromises the safety, privacy, or reputation of students or staff.
  • Webpages allowing comments or user-generated content will be pre-moderated and checked frequently to ensure that they do not contain any inappropriate or offensive content.
  • The publication of student work will be coordinated by a teacher.
  • Selskar College will use only digital photographs, audio or video clips of focusing on group activities. Content focusing on individual students will only be published on the college website with parental permission
  • Personal student information including home address and contact details will not be published on Selskar College web pages
  • The Principal will avoid publishing the first name and last name of students in video or photograph captions published online.

 

Personal Devices

Students using their own technology in college should follow the rules set out in this agreement, in the same way as if they were using college equipment.

The following statements apply to the use of internet-enabled devices such as tablets, mobile phones, gaming devices, and digital music players in Selskar College:

 

  • Students are allowed to use personal internet-enabled devices during social time.
  • Students are allowed to use personal internet-enabled devices following clear instructions from teacher.
  • The college reserves the right to limit the amount of bandwidth in use by any user of the wireless network, particularly if there are multiple users of Wi-Fi at the same time. The college also reserves the right to end wireless sessions of anyone in violation of this policy or the Internet Use Policy.

 

Images & Video

  • Care should be taken when taking photographic or video images that students are appropriately dressed and are not participating in activities that might bring the individuals or the college into disrepute.
  • At Selskar College students must not take, use, share, publish or distribute images of others without their permission.
  • Taking photos or videos on college grounds or when participating in college activities is only allowed with expressed permission from staff.
  • Written permission from parents or guardians is obtained at enrolment to allow photographs of students to be published on the college website/Facebook page.
  • Students must not share images, videos or other content online with the intention to harm another member of the college community regardless of whether this happens in college or outside, including any alteration or comment on a person’s image.
  • Sharing explicit images and in particular explicit images of students and/or minors is illegal and absolutely prohibited behaviour, with serious consequences and sanctions for those involved.

 

Student Guidelines

A set of guidelines relating specifically to students’ use of computers/computer rooms in the College are as follows:

 

  • It is not permissible to work in a computer room unsupervised, unless permission has been granted by a teacher.
  • No food/drink is allowed at any time.
  • No USB memory sticks, external devices, mobile phones can be brought into the room from other computer rooms in the College/ from outside of college.
  • All students must sit at the computer assigned to them/or as instructed by the teacher.
  • Each student is accountable for his/her computer at the relevant class time.

 

ICT Acceptable Usage Policy ratified by BOM January 2018