Bord Oideachais agus Oiliúna Phort Láirge agus Loch Garman

Waterford and Wexford Education and Training Board


Admission and Enrolment policy

Ratified by the Board of Management on 11th September 2018


Section A:       Mission Statement

Section B:       Operating Context & Legislation

Section C:       School details, Management structure,                                                 Programmes & Provision

Section D:      Application and Enrolment

                                    Enrolment details

                                    Enrolment criteria


                                    Right of Appeal

                                    Code of Behaviour

Data Protection Note


Teaching and Learning with care and respect, where every person matters.

Our Mission Statement is based on the following Core Values:

  • Education is a partnership between school, parents, and students with the support of the local community.
  • Our central purpose is to motivate and prepare students to achieve their full potential.
  • The importance and value of all members of the school community is central to all decisions and actions.Courtesy and respect should be shown to all people at all times.
  • Our college strives to provide a welcoming, secure learning environment, which is respectful, caring and stimulating for all members of the school community.

Based on our Mission Statement, our General aims are:

  • To provide a caring, secure and disciplined environment for students to learn and for teachers to teach.
  • To provide a broad-based curriculum which seeks to meet the varying needs and abilities of individual pupils?
  • To foster the development of each student’s skills, knowledge and self-esteem as well as his/her enthusiasm for learning.
  • To help students to develop skills for future life and for responsible citizenship.
  • To promote moral values, self-discipline, and respect for themselves and others.  

SECTION B:                           Operating Context

This admission and enrolment policy operates under the requirements of:

  • The Education Act 1998
  • The Education Welfare Act 2000
  • The Equal Status Act 2000
  • Education of Persons with Special Educational Needs Act 2004, where enacted
  • The Vocational Educational Acts 1930 – 2001
  • The Safety, Health and Welfare at Work Act 1989
  • The rules and regulations of the Department of Education and Skills
  • The legal rights of Waterford and Wexford Education and Training Board
  • The policies of Waterford and Wexford ETB
  • The College’s Mission Statement
  • Available resources -physical, personnel and financial.

SECTION C:    school details, management structure, programmes & provision

SELSKAR COLLEGE is a multi-denominational, co-educational, publicly funded Second Level and Further Education (PLC) college managed by a Board of Management, under the patronage of Waterford and Wexford ETB.

Management Structure

The Board of Management is comprised of ETB nominees, teacher nominees, parent nominees and board nominees.

Principal:                    Eimear Ryan

Deputy Principal:       Peter Nagle

Programmes and Provision

  • Junior Certificate
  • Junior Certificate Schools Programme
  • Leaving Certificate
  • Leaving Certificate Vocational Programme
  • Leaving Certificate Applied Programme (maximum 16 places)
  • Guidance and Counselling Service
  • Learning Support Programme
  • Post Leaving Certificate Programme(s)
  • School Completion Programme
  • Home School Community Liaison
  • Extra-Curricular Activities

The college also has a Parents’ Association and a Student Council

SECTION D:               Application procedures

Parents seeking to enrol their children are required to return a completed Enrolment form (available from College Office).   The closing date for applications for students wishing to enrol for September 2019 is Friday October 26th 2018.  First year places in 2019/20 are limited to 88 students.

Allapplicants must supply the following information and documents:

  1. Student’s Name, Age, Date of Birth, Full Address
  2. PPS Number
  3. Birth Certificate
  4. Parent / Guardian’s names and addresses.
  5. Mother’s maiden name.
  6. Telephone Contact Numbers which must be up to date
  7. Emergency Contact Numbers.
  8. Name of family doctor
  9. Names of other family members attending this school.
  10. Nationality.
  11. Previous schools attended.
  12. Details of medical conditions
  13. Details of any special physical requirements
  14. Special Educational Needs

Where an applicant has recognised special needs, parents/guardians should inform the college before the 1st March preceding the September intake and supply copies of relevant reports or recommendations or assessments, to facilitate either provision of appropriate supports, or application to the National Council for Special Education for such supports.

The college reserves the right to refuse enrolment to any student in exceptional cases.  Such exceptional cases could arise where either:

  1. The student has special needs such that, even with additional resources available from the Department of Education and Skills, the college cannot meet such needs and/or provide the student with an appropriate education or
  2. In the opinion of the Board of Management, the student poses an unacceptable risk to other students to college staff or to college property.

The College reserves the right to request other details relevant to the enrolment process.  Decisions will be notified to parents within 21 days after a parent/guardian has provided all relevant data as per Section 19, Education Welfare Act, 2000.  The following factors will be considered in respect of applications:

  1. Class size – this is limited to a maximum of 30 students for all subjects except those listed below, which are subject to stated limits:
  2. Limited to 24 students – Science, Biology, Physics, Metalwork, Engineering, Woodwork, Construction Studies, Technical Graphics, DCG, Art, Computers, Link Modules.
  3. Limited to 20 students – Home Economics
  4. Availability of staff
  5. Availability of appropriate accommodation
  6. The rights of applicants
  7. The rights of existing students and staff within the school

In Junior Cycle, base classes are limited to 24 for mixed ability groups and to 16 for the stand alone JCSP class, giving a total of 88 students in any year group.  Leaving Certificate Applied is limited to 16 students. 

In the matter of applications from students who are either refugees or asylum seekers, the Board of Management acts in accordance with the policy developed by the Education and Training Boards Ireland (ETBI).

The college reserves the right to hold relevant student details on computer subject to the provisions of the Data Protection Acts, 1998, 2003 & 2018.

First Year

The application period for students wishing to enrol for September 2019 closes on 26th October 2018.

All applicants for first year are required to sit an assessment on the date specified by the school authorities.

New applications seeking to enrol after the enrolment period and prior to the commencement of the school year in August/September each year will be accepted on a “first come, first served” basis subject to the availability of places and curricular restrictions.  Once the school year has commenced, all applications for enrolment will be dealt with under the policy relating to transferring students, as set out below.

Preference will be given to applicants who reside within the established catchment area i.e. where the college is in the post-primary education centre (town) closest to the applicant’s home.  First years who reside outside the established catchment area will be accepted subject to the availability of places in the school. Where the number of applicants outside the catchment area exceeds the number of available places, the students to whom confirmed places will be offered will be decided by lottery to be conducted by the CEO of the Education and Training Board or his/her nominee.


In addition to the procedure as outlined above for enrolling students to First Year, the following paragraphs are specific to students who apply to transfer to the college.

While it is appreciated that in certain exceptional circumstances transfers are unavoidable (e.g. a change of residence or a family moving into the area) as a matter of general policy transfers into the school are discouraged in the overall interests of the continuity of the student’s education.

An application totransfer is defined as one from a student who has previously enrolled in another second level school or from a student who makes application after the commencement of the academic year. It is not the policy of the Board of Management to accept transfer applications from students already enrolled in local post- primary schools, other than in exceptional circumstances.

Applications from students wishing to transfer into the school should be accompanied by:

  1. a letter setting out clearly the reason(s) for the application
  2. Completed enrolment form and documentation as per Section D of this policy
  3. The two most recent academic reports from the pupil’s current/previous school
  4. A completed Transfer Report Form from the current/previous school

The college also reserves the right to request a confidential reference from the authorities in current/previous school(s).

The Board of Management reserves the right to refuse enrolment to a student who has an established prior record of substance abuse, alcohol abuse, bullying or other serious discipline issues.

Applications to transfer into the school will be considered having regard to the overall wellbeing of existing pupils and the availability of physical space and resources.

Following consideration by the Board of Management of individual applications to transfer into the school, where the Board has good grounds for forming the fair and reasonable opinion that it would not be in the best interests of the existing students and/or the applicant to accept such a transfer, it is the policy of the school to refuse to enrol such applicants.

Applications will not be accepted from students who are the subject of ongoing disciplinary proceedings in another school which includes any ongoing statutory appeals procedures in accordance with the Education Act 1998 or The Education for Persons with Special Needs Act 2004 (when commenced).

In general, it is the policy of the Board of Management not to accept transfers during the school year. However in the case of a student whose family have moved into the catchment area, and who are not enrolled in another post primary school, applications will be considered.  Students wishing to enrol in an examination year will not be accommodated in the current examination class unless the student already has subjects compatible with our curriculum and can be accommodated within the class size.

Right of Appeal

Parents have the right to appeal a refusal by this college to enrol a student under Section 29 of the Education Act 1998, as per Circular Letter M48/01 of the Department of Education and Science.

An applicant who is refused enrolment has a right of appeal against the decision of the Board of Management of SELSKAR COLLEGE such an appeal should be made within 14 days of the date of written notification of the refusal. The appropriate forms and guidelines are available from the school secretary during normal school office hours. Intending appellants should contact the National Education Welfare Board who will put them in contact with their local Educational Welfare Officer who will be able to offer advice and assistance on the appeal procedure.

Code of Behaviour

It is a condition of enrolment that-

  1. Parent(s)/Guardian(s) must sign the Code of Behaviour
  2. Students undertake to abide by all the requirements of the Code of Behaviour of Selskar College
  3. Parents/guardians accept the requirements of that code and undertake to take all reasonable steps to ensure their sons/ daughters abide by it

The Code of Behaviour allows, in certain circumstances and subject to the application of procedures and protections as required by law,

  1. The right of the College authorities to suspend a student
  2. The right of the Board of Management to permanently exclude a student

Garda Vetting

Garda Vetting will apply to relevant WWETB courses and programmes.  Where this is necessary, you will be required to complete a Garda Vetting Form giving permission for information to be obtained from the Garda Central Vetting Unit regarding all convictions and/or prosecutions successful or not, pending or completed.

This is applicable to all students over 16 years of age

Data Protection Note

Waterford and Wexford ETB is registered as a Data Controller under the Data Protection Acts 1988 and 2003.  The personal data supplied on all application forms is required for the purposes of student enrolment, registration, administration, child welfare and to fulfil our other legal obligations.  Contact details will also be used to notify you of college/ETB events or activities.  While the information provided will generally be treated as confidential to Waterford and Wexford ETB, from time to time it may be necessary for us to exchange personal data on a confidential basis with other bodies including the Department of Education and Skills, the Department of Social Protection, An Garda Síochána, the Health Service Executive, the National Educational Welfare Board or with another school (where a student is transferring).  We rely on parents/guardians to provide us with accurate and complete information and to update us in relation to any change in the information provided.  Should you wish to update or access your own or your child’s personal data you should write to the College Principal.

Data Protection Policy of Waterford and Wexford ETB

A copy of the full Data Protection Policy of Waterford and Wexford ETB is available on request from The CEO, Waterford and Wexford ETB, Ardcavan Business Park, Ardcavan, Wexford.